Zika virus & business travel policies

The news about the Zika virus just keeps getting worse.

Infographic: The Spread Of The Zika Virus | Statista

Researchers are predicting which U.S. airports are most likely to begin seeing arriving passengers infected with the virus (Texas and Florida top the list) and companies of all sizes are trying to figure out what to do about holding events in other countries and sending employees out on the road now that there are 30 countries and territories around the world where the mosquito-borne Zika virus has been found.

Here’s one of the Zika & Travel stories I put together for

Fit & Fly Girl, a two-employee company, has a luxury retreat scheduled soon in Costa Rica, which the Centers for Disease Control recently added to the list of countries where travelers risk being infected the Zika virus.

“To our knowledge, none of the women who will be attending the retreat are pregnant,” said company founder Rebecca Garland, but she’s trying to decide whether its best to just pass along the CDC’s advice about covering up and wearing insect repellent, to tell women who might be pregnant to stay home or to just cancel the event altogether.

Much larger companies, such as Chevron, with more than 64,000 employees around the world, are also closely monitoring the fast-changing news about the Zika virus and alerting employees about their options.

“Chevron’s practice is to allow employees with travel-related health concerns to discuss these with their doctor, and if medically indicated, to opt out of planned business travel,” the company said in an emailed statement.

Right now, International SOS, a company that provides emergency and support services for international travelers, is advising its more than 10,000 corporate clients around the world to adhere to the CDC guidelines, “which are very dynamic and evolving,” said Robert Quigley, the company’s senior vice-president.

And while some companies are offering employees the opportunity to decline business travel with no questions asked, Quigley said “many clients are asking us ‘What is everyone else doing?’ They don’t want to make a decision until they know what the benchmark is.”

The CDC will likely come out with more recommendations and further advisories regarding travel and the Zika virus but, in the meantime, the U.S. military is taking action and offering pregnant family members of active-duty personnel and civilian Defense Department employees the option to relocate away from areas affected by the Zika virus.

“It’s ironic,” said Quigley, “Typically its corporate American that sets the tone and the government lags behind. But in this case it’s the government that has stepped up.”

Many companies with systems already in place to alert employees to precautions they should be taking while traveling are taking the Zika virus alerts in stride, said Tim MacDonald, Executive Vice President of Travel at Concur.

“The Zika virus news is fast-moving, but in many ways it is no different than other risks, including terrorist threats, that many companies face with respect to travel,” he said. “The typical best practice is to make sure employees are aware of the risk, let them know the precautions and encourage them to delay travel if they are at risk.”

Some universities around the country have adopted a similar approach to assessing travel risks.

The University of Wisconsin spends approximately $130 million a year on travel across its 26 campuses and requires employees, students and guests that travel on university-sponsored business to book through a dedicated tool.

“One of the reasons we do this is to identify where our travelers intend to go and then alert them and appropriate management in the event of health issues or travel warnings,” said Terri Gill, ‎the university’s system-wide travel and expense manager.

Plans that involve travel to areas where the Zika virus (and Ebola) have been reported are being reviewed by the university’s risk management offices and health services operations and some travelers are being counseled to delay or cancel their plans.

While keeping everyone safe is most important, the precautions can come with a price tag, said Gill, “If we’re not able to fulfill educational or research plans, then it’s a detriment as well.”

Hotels getting hacked + CDC Zika virus alert

sleeping on airplanes

Two stories I worked on for NBC News this week are tied to news about extra precautions travelers need to take while on the road.

For a story about hotels where data breaches and data-stealing malware have put guests’ credit card and other important information at risk, I talked to data security experts and checked up on what major chains, including Hyatt, Hilton , Starwood, Mandarin Oriental, Trump and others were doing to find and put a stop to the hacking.

Two babies

And in this story about the CDC’s travel alert about the Zika virus, I explored just the beginnings of the toll the tourism industry may take from advisories urging pregnant women and those hoping to be pregnant to take avoid traveling to areas of Latin America and The Caribbean where the virus has been spreading.

Health officials aren’t yet sure why, but believe the Zika virus can cause a catastrophic birth defect called microcephaly.

Get a flu shot at these airports


Flu season is here and if you spend time on planes or in airports, it’s a good idea to get a flu shot.

No time for that?

Not if you’ve got a few extra moments to stop by one of these airport clinics:

Cleveland Hopkins International Airport (CLE) is partnering with the Cleveland Department of Public Health and offering complimentary flu shots post-security at Gate C2 on November 2 and November 17 from 8 a.m. to noon, local time.

At O’Hare International Airport, travelers can stop in for a flu shot at the O’Hare Medical Clinic (773-894-5100; Monday through Friday, 8 a.m. to 5 p.m.; Saturday and Sunday: 9 a.m. to 5 p.m.) post-security, in Terminal 2 near the “Kids on the Fly” play area.

To make it even easier to get your flu shot on the fly, the O’Hare clinic operates temporary flu shot kiosks in concourse corridors in Terminals 1 and 3.

At San Francisco International Airport, flu shots are available at the SFO Medical Clinic, (650-821-5600; Monday through Friday, 7 a.m. to 7 p.m.; Saturday, 9 a.m. to 4 p.m.) in the International Terminal Main Hall, pre-security. (Validated parking is offered as well.)

Flu shots are available at the CareHere! Walk-in Clinic and Wellness Store (615-275-1820; Monday through Friday, 8 a.m. to 5 p.m.), post-security near the Concourse C exit at Nashville International Airport.

You can also get a flu shot at the McCarran Medical Clinic and Pharmacy in McCarran International Airport in Las Vegas (702-261-6707; Sunday, Monday, Tuesday: 9 a.m. to 6 p.m.; Wednesday: 9 a.m. to 4 p.m.; Thursday and Friday: 9 a.m. to 6 p.m.; Saturday: 9 a.m. to 2 p.m.)

The LAS clinic is located in Terminal 1 (pre-security, near the A/B gates, next to the Wells Fargo bank) and, among other services, can help with hangover relief.

In a pinch, you can also get a flu shot at a clinic located nearby an airport terminal, including the 24-hour Reliant Immediate Care (310-215-6020), a short walk from Los Angeles International Airport and at New York’s JFK International Airport, where complimentary shuttle service is offered to JFK Advanced Medical P.C., (718-656-9500) which is also open 24 hours a day.

So no excuses! Go get a flu shot.

Rocking around Boston Logan Airport

There are lots of airports that have rocking chairs scattered about these days, but at Boston Logan International Airport many of the chairs have been painted by local artists.

I spotted this one recently on my way to an early morning flight in Terminal B.

Logan Chair

I bet these ladies would have loved to spend their dwell time in a rocking chair, but I spotted them at Boston’s North Station – which only has hard wooden benches.

Train station ladies

Healthy Airports

BOS_KIOSK with Walking tips

You can certainly spend you airport dwell time sitting in one place, eating junk food and being stressed out. But, as I detail in a story for the new Basil Health newsletter, you have better options.

According to the 2014 Airport Food Review from the Physicians Committee for Responsible Medicine, 75 percent of airport restaurants now offer healthy meals. There are also plenty of ways to stay active inside most airports.


San Francisco International Airport, which opened the first airport yoga room in Terminal 2 back in 2012 and has been joined by Chicago’s O’Hare and Midway Airports, Dallas/Fort Worth International Airport, by Vermont’s Burlington International Airport and a few others.

Dallas/Fort Worth International Airport, one of the many airports with great art and a marked walking path and, along with Atlanta and Philadelphia airports, home to a branch of Minute Suites (in Terminal D) offering daybeds for napping or relaxing and workstations for connected leisure or working.

And Chicago O’Hare International Airport (ORD), which offers a full-service medical clinic (flu shots, anyone?), an aviation-themed children’s play area and an indoor, aeroponic garden.

For more healthy airports, with art, good food, music, work-out options and more, see my story on Basil Health and sign up for their newsletter, where I hope to have more stories about how to stay healthy in airports.